SAFETY HARBOR BOAT CLUB CONSTITUTION
ARTICLE I Name
name of this organization shall be the Safety Harbor Boat Club of Safety Harbor,
FL, herein referred to as the "Boat Club".
ARTICLE II Purpose
The purpose of the Boat Club shall be to promote boating in Safety Harbor,
FL by providing the organization to encourage recreational and competitive boating.
ARTICLE III Membership
Section 1 Any person may join the Boat
Section 2 Dues
A. Initiation and annual dues presently are $25.00
per family/boat. A family is defined as immediate family members. Extended family
members will be considered as guests. Annual dues will be paid beginning the year
following the year of initiation. Guests presently pay $ 5.00 at Club social functions.
1) Surviving Spouse Life Membership: Surviving spouses of deceased members
shall be granted lifetime membership.
B. Any proposed change in the initiation
fee or the annual dues for members must be voted upon by the membership at the
following general meeting. A two-thirds majority vote of the eligible members
present at that meeting will be required for passage.
C. All Members will
be sent a dues statement in December of each year. Dues are payable in advance
and are due upon receipt of said statement. All Members who have not paid their
dues by January 31st will be sent a delinquency notice.
D. All Members who
have not paid their dues by March 1st shall become members in default and may
be restored to member in good standing at any time in that calendar year by paying
the full years dues. At the end of the calendar year all members in default will
forfeit their membership. A member in default may participate in any club event
as a guest.
E. Special assessments for functions will be voted on by Officers
for specific events. These assessments will be reported to the members by the
ARTICLE IV Officers and Their Responsibilities
shall be four elected Club Officers. Their titles shall be Commodore, Vice Commodore,
Treasurer, and Secretary.
A. Commodore shall: Act as presiding Officer of
the general meetings and be responsible to the membership for the proper operation
of the Club. The Commodore shall have discretionary spending of $ 50.00 per event
B. Vice Commodore shall: Be responsible for the club activities
and shall assume the duties of the Commodore in his absence. The Vice Commodore
shall have discretionary spending of $ 50.00 per event or item. Under the Vice
Commodore, there shall be three chair persons to be appointed by the Vice Commodore:
Activities Chair, Program Chair, and Race Chair.
1. The Activities Chair shall
organize non-race events and aid in other events as needed.
2. The Program
Chair shall organize guest speakers for monthly meetings and aid in other events
3. The Race Chair shall schedule, score, and keep records of races
and aid in other events as needed.
C. The Treasurer shall:
all dues and fees owed the Club.
2. Disburse funds only in accordance with
the authorized budget. Expenditures not in compliance with the budget require
prior approval by the Officers.
3. Maintain an accurate account of all moneys
collected and disbursed, with a supporting file of bills and invoices.
Report to the Officers at each meeting on the present and projected financial
condition of the Club.
5. At the end of their term, prepare an annual financial
report listing the Club's assets and liabilities and giving a complete record
of receipts and disbursements for the year.
D. The Secretary shall:
1. Keep a record of all business transacted at meetings.
2. Maintain a complete
and up-to-date file of the Constitution and all amendments or revisions thereto.
3. Procure and maintain a supply of all printed forms necessary for the conduct
of Club business.
4. Maintain a file of applications for membership and a
record of fees received.
5. Prepare and maintain a roster of Club members
including their addresses, telephone numbers, and boat names.
Term of Office
term of office for the Officer's members shall be one year. The Officers-elect
shall assume duties on January 1st, and terminate their duties on the last day
of December of that year.
Vacancy of an Office
In the event of a vacancy
of an Office, the club members may elect a successor who shall assume the duties
of the vacated office for the balance of the year.
Election of Officers
A. All club members may nominate Officers. The slate of prospective Officers will
be presented to the general membership at the general meeting one month prior
to the annual meeting.
B. The election of Officers shall occur at the annual
meeting and shall be conducted in accordance with this Constitution.
October of each year a nominating committee will be appointed to accept applications
for the following year. If there is more than one candidate for any office, the
nominating committee will organize the vote by secret ballot. A majority of the
votes cast by the members present and by absentee ballot will determine the winner.
Any Officer may be removed from their office for failure to meet
the duties of the office. Such an action shall be by a 2/3 majority vote of the
Club membership exclusive of the member being voted upon.
A. There shall be a minimum of four Officer meetings a year,
with the date and time to be determined by the Officers. The committee shall consist
of the elected club Officers. These meetings are open to all dues paying members.
B. An annual meeting of the general membership shall be held near the end
of each year at a time and place designated by the Officers. Among other items
of business will be the presentation of the annual reports, including the Treasurer's
report, and the election of Officers.
C. General membership meetings will
be held once per month at a time and place specified by the Officers.
A. Rules necessary to carry out the objectives of the Club
may be adopted or revised by a majority vote of the club members present at the
B. Except as amended by this Constitution, the current Robert's
Rules of Order will govern the conduct of general membership and Officer meetings.
ARTICLE VIII Bank Accounts
A. All moneys belonging to the
Club are to be deposited in accounts of the Safety Harbor Boat Club.
checks over $100.00 drawn on accounts of the Safety Harbor Boat Club must be signed
by the Treasurer and initialed by another Officer.
C. In case of boat club
dissolution by agreement of the general membership and Officers, all encumbered
money in the club bank account shall be properly disbursed and remaining unencumbered
money and property shall be disbursed as determined by the incumbent Officers
ARTICLE IX Amendments
Any member in good standing
may propose an amendment to this Constitution and amendments at any general meeting
or at any Officers meeting. The proposal will be voted upon by the membership
at the following general meeting. A two-thirds majority vote of the members present
will be required for passage, and the amendment will take effect immediately unless
otherwise stated in the amendment.
ARTICLE X Ratification
Constitution shall go into effect when approved at a general meeting by a majority
vote of the Club membership in attendance.
Revision #1 - Approved
by Safety Harbor Boat Club on March 1, 2006.
Revision #2 - Approved by Safety
Harbor Boat Club on February 6, 2008.
Revision #3 - Approved by Safety Harbor
Boat Club on August 3, 2014.
Revision #4 - Approved by Safety Harbor Boat Club
on November 5, 2014.